Spain National Experiences

Published: 08/03/2011 | Modified: 17/12/2014, 9:58 am

Contact details of the institution hosting the BHO

 

Fundación Española para la Ciencia y la Tecnología (FECYT)

Address: Calle Pedro Teixeira, 8, 2ª planta. 28020 Madrid, Spain.
Phone: + 00 34 91 425 09 09
Mail: euraxess-spain@fecyt.es
URL website: http://www.fecyt.es
URL national EURAXESS portal: http://www.euraxess.es

Bridgehead Organisation

FECYT is a Public Foundation dependent of the Ministry of Economy and Competitiveness that focus its activities in bringing science closer to society and also provides support to the Ministry in charge of managing of the national R&D&I system.

EURAXESS Services Centres

Either hosted by public universities or foundations (private or public). Some other ESC are located in public organisations belonging to autonomous regions in Spain.

Local Contact Points

Mainly located in universities and research institutions.

Structure of the national network

The BHO is based in FECYT (Spanish Foundation for Science and Technology), a Public Foundation dependent on the Ministry of Economy and Competitiveness. FECYT is not a financing institution and does not host researchers; the main role is actually to act as coordinator of the Spanish Network, by interacting with policy makers and public institutions related to mobility issues.
The ESCs are located in different autonomous regions of Spain and assist researchers within these territories. Depending on the region (level of R&D investment, number of Universities and R&D Institutions, geographical dimension, etc.) some of the ESCs have implemented their own regional network, so as to assist properly all researchers.
The various LoCP members of the Spanish Network mainly provide assistance to the researchers of the host institution. 

Full-time equivalent staff: Number of persons:
BHO: 2* BHO: 3
ESC: no information available ESC: no information available
LoCP:  no information available LoCP: no information available

*FECYT, as the present coordinator of EURAXESS TOP II project, has on board a project manager on a full time basis.
It is understood that most of the ESC personnel only devote 10-30% of their time to EURAXESS. In a few cases there is one full-time position involved in the project.

Declaration of Commitment (DoC)

In Spain, in order to become a member of the network, it is compulsory to sign the DoC, so all the institutions belonging to EURAXESS Spain have signed it.

These are all the Spanish Members, in addition to FECYT as Bridgehead Organisation, structured by Autonomous Region:

REGION NAME OF THE INSTITUTION ESC / LOCP
Andalucía Andalusian Agency of Knowledge ESC
Andalucía Fundacion Progreso y Salud – The Research Agency of the Andalusian Regional Ministry of Health LoCP
Andalucía Instituto Andaluz de Investigación y Formación Agraria, Pesquera, Alimentaria y de la Producción Ecológica LoCP
Andalucía International Relations Office – University of Granada LoCP
Andalucía University of Almería LoCP
Andalucía University Pablo de Olavide LoCP
Andalucía Universidad de Malaga – OTRI LoCP
Andalucía University of Cadiz LoCP
Andalucía University of Cordoba LoCP
Andalucía University of Huelva LoCP
Andalucía University of Jaen LoCP
Andalucía University of Sevilla LoCP
Aragón University of Zaragoza ESC
Asturias Fundación para el Fomento en Asturias de la Investigación Científica Aplicada y la Tecnología (FICYT) ESC
Cantabria University of Cantabria ESC
Castilla-La Mancha University of Castilla-La Mancha ESC
Cataluña Agency for Management of University and Research Grants (AGAUR) ESC
Cataluña CSIC Cataluña LoCP
Cataluña Centre Internacional de Mètodes Numèrics en l’Enginyeria LoCP
Cataluña Centre Tecnologic Forestal de Catalunya LoCP
Cataluña Centre Tecnologic de Telecomunicacions de Catalunya LoCP
Cataluña Centre de Recerca en Economia Internacional LoCP
Cataluña Centre de Visió per Computador LoCP
Cataluña Consorci per a la construcció, Equipament i Explotació del Laboratori de Llum de Sincrotró LoCP
Cataluña Fundacio Clinic per a la Recerca Biomédica LoCP
Cataluña Fundacio ESADE LoCP
Cataluña Fundacio Institut Catalá de Ciencias del Clima LoCP
Cataluña Fundacio Privada per la Docència i la Recerca St Joan de Déu LoCP
Cataluña Fundació Barcelona Media LoCP
Cataluña Fundació Bosch i Gimpera LoCP
Cataluña Fundació Centre de Recerca en Epidemiología Ambiental LoCP
Cataluña Fundació Institut de Recerca en Energia de Catalunya LoCP
Cataluña Fundació P. Centre de Regulació Genómica LoCP
Cataluña Fundació Privada Barcelona Digital LoCP
Cataluña Fundació Universitat Autónoma de Barcelona LoCP
Cataluña Institució Catalana de Recerca i Estudis Avançats LoCP
Cataluña Institut Barcelona d’Estudis Internacionals LoCP
Cataluña Agencia d´Informació, Avaluació i Qualitat en Salut LoCP
Cataluña Institut Català de la Fusta LoCP
Cataluña Institut Català d´ Oncología LoCP
Cataluña Institut Guttmann LoCP
Cataluña Institut de Bioenginyeria de Catalunya LoCP
Cataluña Institut de Medicina Predictiva i Personalizada del Cancer LoCP
Cataluña Institut de Recerca Hospital del Mar LoCP
Cataluña Institut d’Estudis Espacials de Catalunya LoCP
Cataluña Institut d’Investigacions Biomèdiques August Pi i Sunyer LoCP
Cataluña Institut for Food and Agricultural Research LoCP
Cataluña Institut for Research in Biomedicine Barcelona LoCP
Cataluña Institut of Geomatics LoCP
Cataluña The Institute of Photonic Sciences LoCP
Cataluña Universitat Autónoma de Barcelona LoCP
Cataluña Universitat Abat Oliba CEU LoCP
Cataluña Universitat Internacional de Catalunya LoCP
Cataluña Universitat Oberta de Catalunya LoCP
Cataluña Universitat Politècnica de Catalunya LoCP
Cataluña Universitat Pompeu Fabra LoCP
Cataluña Universitat Ramon Llull LoCP
Cataluña Universitat de Barcelona LoCP
Cataluña Universitat de Girona LoCP
Cataluña Universitat de Lleida LoCP
Comunidad Valenciana Network of Valencian Universities for the promotion of Research, Development and Innovation (RUVID) ESC
Extremadura FUNDECYT PARQUE CIENTÍFICO TECNOLÓGICO ESC
Extremadura Centro de Cirugía de Mínima Invasión J. Usón LoCP
Extremadura Instituto Tecnológico de Rocas Ornamentales y Materiales de Construcción (INTROMAC) LoCP
Extremadura Universidad de Extremadura LoCP
Galicia Universidad de Santiago de Compostela ESC
Islas Baleares General Directorate for Research, Technological Development and Innovation, Balearic Islands Government ESC
Islas Canarias Agencia Canaria de Investigación, Innovación y Sociedad de la Información ESC
La Rioja Universidad de la Rioja ESC
Madrid Fundacion Madri+d para el Conocimiento ESC
Madrid IMDEA Nanociencia Foundation LoCP
Madrid IMDEA Water Institute LoCP
Madrid Instituto IMDEA Materiales LoCP
Madrid Institute of Health Carlos III LoCP
Madrid Madrid Open University-Universidad a Distancia de Madrid (UDIMA) LoCP
Madrid The National Institute for Agricultural and Food Research and Technology (INIA) LoCP
Madrid Universidad Politécnica de Madrid LoCP
Madrid Universidad de Alcalá LoCP
Murcia Fundacion Séneca – Agencia de Ciencia y Tecnologia de la Region de Murcia ESC
Murcia Centro de Edafología y Biología Aplicada del Segura LoCP
Murcia Instituto Murciano de Investigación y Desarrollo Agrario y Alimentario LoCP
Murcia Universidad Católica San Antonio LoCP
Murcia Universidad Politécnica Cartagena LoCP
Murcia Universidad de Murcia LoCP
Navarra Dirección General de Formación Profesional y Universidades; Gobierno de Navarra ESC
País Vasco Innobasque-Basque Agency for Innovation ESC
País Vasco Bizkaia:talent LoCP
País Vasco Talent House Fomento de San Sebastián, S.A. LoCP

From the abovementioned organisations, IMDEA Water Institute and the Institute of Health Carlos III have been granted with the «HR EXCELLENCE IN RESEARCH» logo.

National funding of the EURAXESS Services Network

In Spain, FECYT receives from the Ministry of Economy and Competitiveness a specific amount earmarked on an annual basis, which is highly dependent on budget availability and shifting priorities. Part of this amount is used internally to allocate resources to the coordination of the EURAXESS Network.

Regarding the rest of the network (ESCs and LoCPs), there is a huge variety, as in Spain many of the public administration authorities are decentralised. Therefore, and taking into account that each autonomous region has its own budget priorities, not all the ESCs receive funding for EURAXESS activities.

In most cases, ESCs/LoCPs have had difficulties in further developing and promoting the activities of the EURAXESS Spain network because of lack of institutional funding and support. Due to these challenges of ESCs’ financial stability, support from the BHO has been particularly helpful. For that reason, FECYT as BHO offers a small economic contribution to the ESCs; in that way their work is formally recognized by the regional governments, and also supports the cohesion and development of the network.

Target groups of the Bridgehead Organisation

  • European Commission (including SG HRM, Programme Committee and NCPs)
  • European and national EURAXESS network (including administrative staff from the Spanish EURAXES network)
  • Authorities: At a national and regional level
  • Industry, private sector
  • Other networks (at a national, European and international level)
  • Academia: university rectors’ conference
  • Other national and international R&D stakeholders
  • Media

Target groups of the EURAXESS Services Centres

In Spain, authorities are both centralised and decentralised, which means that at a regional level, the ESCs liaise directly with both national and regional authorities.

  • European, national and local EURAXESS Services Network
  • Authorities: at a national and regional level
  • Administrative staff of research institutions and universities who assist mobile researchers
  • Researchers  from universities, research centres and the private sector
  • Local media

Target groups of the Local Contact Points

  • European, national and local EURAXESS Services Network
  • Administrative staff of research institutions and universities who assist mobile researchers
  • Authorities: at an national, regional and local level
  • Researchers  from universities, research centres and the private sector

Relationship and communication between the BHOs, the Steering Group for Human Resources and Mobility for Researchers (SG HRM), the National Contact Points (NCPs) and the Programme Committee

The BHO is based in FECYT (Spanish Foundation for Science and Technology), a Public Foundation dependent on the Ministry of Economy and Competitiveness. FECYT is not a financing institution and does not host researchers; the main role is actually to act as coordinator of the Spanish Network, by interacting with policy makers and public institutions related to mobility issues.
The ESCs are located in different autonomous regions of Spain and assist researchers within these territories. Depending on the region (level of R&D investment, number of Universities and R&D Institutions, geographical dimension, etc.) some of the ESCs have implemented their own regional network, so as to assist properly all researchers.
The various LoCP members of the Spanish Network mainly provide assistance to the researchers of the host institution.

ES_Graphical template SPAIN_ TOP II final

1. How to manage a Bridgehead Organisation

Published: 09/05/2011 | Modified: 06/05/2014, 1:43 pm

FECYT is a non-profit foundation established by the Ministry of Science and Innovation. Our activities are defined by a Strategic Plan (approved by the Ministry of Science and Innovation) which was recently set for the next three years (2010-2012). EURAXESS has been included and very firmly established in our strategic mission.

One of the aspects that make it easy for FECYT to act as a BHO is the fact that we are a neutral, central organisation whose purpose is to coordinate and support different components of the R&D system at a national level. We do not host researchers directly, so even if we have the knowledge required for dealing with their mobility issues, time-consuming daily administrative procedures are not part of our tasks. This leaves us time to focus on coordination, sharing best practices, and gathering know-how from the entire network.

FECYT’s added value to the Spanish network stems from our access to the ‘big picture’ of the R&D system and our ability to work closely with public authorities and ministries in order to support ESCs and LoCPs interacting directly with researchers.
As far as the national network is concerned, FECYT has signed collaboration agreements with the different ESCs stating the commitments made by both parties. This document is very important for creating a bond between the different centres, regardless of their funding sources.

2. Enhancing cohesion within a proactive network

Published: 09/05/2011 | Modified: 06/05/2014, 1:43 pm

FECYT, the Spanish BHO, organises network meetings twice a year, both for coordination (the BHO and the ESCs meet to discuss activities carried out within the network, at a European and national level) and training purposes (open sessions for ESCs and LoCPs where information is provided on new legal and administrative procedures implemented in Spain and at a European level). These sessions are really appreciated by the ESCs and LoCPs, as they enhance the sense of belonging to the network and facilitate their daily work.

Three groups have been created within the network:

  • Administrative Issues Group: The group consists of representatives from the most active Spanish ESCs (the same applies to the rest of the groups mentioned) and has been created to identify problems encountered in administrative procedures related to mobility, such as implementation of the Scientific Visa. The outcome of these meetings is conveyed to public bodies through FECYT.

  • Quality Group: The Quality Group aims at defining quality concepts for the Spanish portal and other network tools.

  • Researchers’ Guide Update Group: An important section of the Spanish portal is devoted to the Guide for Foreign Researchers coming to Spain. All services mentioned in the Services Commitment are included in this strategic document. For this reason, FECYT updates the Guide every second year. The task is very demanding, as it involves updating administrative procedures, naming of authorities, links, etc. Last year, FECYT decided to involve the network in this activity in order to get a broader overview of what is needed by researchers and how to use these requests for information to develop an attractive and useful handbook.

FECYT believes that aside from some training and coordination sessions per year, running the EURAXESS network and establishing a proper structure and sense of belonging to a professional and proactive network call for planning and implementing more activities. Establishing working group meetings adapted to national network requirements should be a must when planning network management as a BHO at a national level.

3. Providing personal assistance

Published: 09/05/2011 | Modified: 06/05/2014, 1:43 pm

The ESC at the University of Zaragoza is a liaison office devoted to foreign researchers coming to the University and to any research institution based in the region of Aragón. It has succeeded as an ESC because the relationship with the researchers is close and is sustained throughout their entire stay, as they keep on contacting the ESC to ask for information about residence permit renewal, working opportunities, etc.

Concerning incoming researchers, the ESC assists them since the very beginning of their mobility experience. Researchers are contacted before their arrival and provided with information. In the case of third country nationals, visa application documents are sent together with accurate information about what kind of visa to apply for, how to apply and get their university title recognised in Spain, etc. Many of these researchers have problems with the Consulate; in those cases, the ESC contacts the Spanish Consulate directly to solve them.

Once the researchers arrive in Spain, they are informed by the ESC on how to apply for the residence card and where to go; help is also provided for filling in the necessary application form, which is required in Spanish. Researchers are accompanied to the department in charge of managing their project to sign the fellowship or contract, and tailored assistance is provided during their stay, including information about language courses, accommodation, social security, medical assistance, taxes, etc.

One of the main reasons why this ESC is so successful is the fact that it has established a good relationship with the Immigration Office of Zaragoza, where all the researchers have to apply for their residence/student permits. In fact, the person in charge of the ESC in Aragón has been appointed as the legal representative of the University in the Immigration Office of Zaragoza and can apply for the work permits of third-country national researchers. This system has proven to be very effective.

4. Legal advice templates

Published: 09/05/2011 | Modified: 06/05/2014, 1:43 pm

In our ESC at the University of La Rioja, we have established a procedure to assist researchers with applications for the NIE (the Spanish identification number for foreigners) upon arrival at La Rioja.

Once researchers arrive at the University of La Rioja, we inform them (in English or Spanish) whether they need to apply for the NIE. If this is the case, we provide them with a document that summarises the required steps for requesting a NIE or a visa renewal:

  1. Step 1: Where to go (Immigration Office) and which documents to include

  2. Step 2: How to fill in the form (translated into English) and the legal information from the University of La Rioja

  3. a copy of the document the researcher has to submit

  4. deadlines for submitting documents

  5. further useful information

5. How to manage a EURAXESS Services Centre

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

Fundación Séneca was appointed as the ESC for the Region of Murcia at the end of 2004. When the ESC was launched, several actions were taken:

  • A collaboration agreement was signed with the BHO, to be renewed on an annual basis, stating obligations and activities to be carried out by both parties.

  • The officer of the ESC was appointed and attended coordination and training meetings and other conferences related to mobility.

  • Information on the network was compiled and sent out to the specific staff members dealing with mobility in universities and research centres in the region.

  • Collaboration with institutions of the R&D system in the region was promoted; a specific seminar was held to inform them about the EURAXESS network at the European and national level.

Aside from its expertise in the field of researcher mobility, Fundación Séneca was designated as an ESC due to its strong collaboration with all the universities, the public and private research institutions in the region, and the fact that the organisation is involved in the execution of the Science and Technology Plan for the region.

The ESC has launched a portal called MURCIAMOBILITY , www.f-seneca.org/murciamobility, both in English and Spanish, with broad, updated information about the EURAXESS Services Network, the Spanish network and the regional network in Murcia, comprising the four LoCPs. Aside from the information provided in the national Guide for Foreign Researchers coming to Spain, Fundación Séneca has put together a more specific section in the form of an Annex to the Guide with mobility-related information for the Region of Murcia.

As far as advice for newcomers is concerned, we would recommend organizing meetings in order to create a local network (LoCP) and to launch a specific mobility portal.

It is also important to attend national coordination and training sessions, as well as European training sessions, so as to feel part of the network and benefit from the updated information exchanged among the rest of the members.

6. A practical guide for EURAXESS Services Centres

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

RUVID is the ESC for the Valencia Region in Spain. In collaboration with the different mobility support services of the seven Valencian universities, RUVID offers information and advice to foreign researchers who wish to move to our region to develop their projects.

RUVID has developed some activities that could be considered examples of good practices:

  • Organising conferences on mobility opportunities for researchers. These aim at offering information to researchers about the mobility options as well as informing private companies about the public funds allocated to take on researchers. We organized a conference in each of the capitals of the region (Castellón, Valencia and Alicante), avoiding each university having to organize a specific one.

  • Designing and publishing a Practical guide for foreign researchers in the Valencia region to give to incoming researchers. The guide contains key information about the technology sector, life in the Valencia region, the health care system, the educational system, and so forth, both in Spanish and in English. The guide is available in printed format (by contacting RUVID) and can also be downloaded as a PDF file from our website, http://www.ruvid.org/guia_movilidad_in.php

  • Developing a website, http://www.ruvid.org/mobility, with information about mobility and a special section on grants and job offers in all universities in the Valencia region.

  • Designing and publishing a promotional leaflet that shows which mobility-related services are available in each of the Valencian universities. We use a table that provides researchers with quick and easy access to the information.

  • Publishing a monthly digital magazine, Inforuvid, that includes articles on mobility experiences written by Valencian researchers currently working in Europe and foreign researchers who are developing their projects at a University in the Valencia Region.

Example of the last Inforuvid magazine

Identifying the LoCPs working in mobility-related areas.

When RUVID became an ESC in November 2004, an important effort was made to identify these LoCPs. It was not easy, because the LoCPs in our region are very spaced out. Moreover, there is a large number of departments in each university, and every one of them is responsible for certain specific tasks (as seen in the table above). This is why coordination of their tasks is difficult. The services offered by each of them are specified in the promotional leaflet mentioned above (see table above) so as to clearly identify them.

Link “Are you coming?”



7. EURAXESS on the institutional portal

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

Spain is made up of many different autonomous regions that have their own internal politics and institutional procedures. Therefore, in addition to the information included in the Spanish national EURAXESS portal managed by FECYT as the BHO, it is important to provide further information at a regional and local level. This what CITAndalucía achieves with its website.CITANDALUCIA updated its institutional portal, launching it to the public last February 2009, with a specific EURAXESS section, http://www.citandalucia.es/euraxess/index.php, following the network’s design.

This section provides guidance to researchers that are specifically interested in going to the region of Andalucía

8. I made it!

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

One day we received an email from a Spanish researcher in our own region—Andalucía—whom we had helped out the year before at the ESC with a request for information on available funding and fellowships for pursuing research abroad.

The researcher explained that since then things had changed a lot for him. He was happy working in a company related to the Environmental Ministry, but he was given the opportunity that he had been seeking for a long time: working in a United Nations Institution in Croatia (PAP/RAC, in Split), http://www.pap-thecoastcentre.org

‘I made it!’ he told us. He was awarded a grant by the Ministry of Foreign Affairs and was also accepted by the Coast Centre thanks to Talentia Fellowships, awarded by an Andalusian government organisation, so he could choose the best option.

The Priority Actions Programme/Regional Activity Centre (PAP/RAC), established in 1977, is a key component of the Mediterranean Action Plan (MAP), itself part of the United Nations Environment Programme (UNEP). Twenty-one Mediterranean countries as well as the European Union make up the MAP, and their common objective is to create a healthier Mediterranean environment based on the principle of sustainable development. Our researcher was very interested in the subject and was planning to move there for a period from nine months to two years.

He was eager to share all this information with us because he considered EURAXESS to be partly responsible for his success, as we had offered him specific information about the Talentia Fellowships.

Lastly, he finished his email with a Spanish saying, ‘Quien la sigue la consigue,’ which translates as ‘Where there’s a will, there’s a way!’

9. Working groups of the Catalan regional network and the public administration

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

Talència, the Spanish ESC for the Catalan region, has promoted the creation of working groups, including representatives from the Catalan regional network and from public institutions and decision-makers, to focus on the different challenges faced by researchers.

So far, three groups have been created: one dealing with immigration and foreign affairs, working with the Government Sub-delegation, and the second one dealing with labour conditions, working with the Labour Department of the Catalonian Generalitat. The third group focuses on internal organisation.

The objectives for proper operation of these groups are the following:

  • establishing a direct link and information exchange between the network and the institutions responsible for the administrative procedures

  • lobbying actions with the administration

  • setting up mutual collaboration methods

  • reporting problems, challenges and possible solutions or improvements to the administration

  • setting up agreements with the administration to improve researchers’ conditions

  • redirecting decisions and information to other public authorities whenever necessary through the representatives of these working groups

  • streamlining systems for processing files.

Participants: Talència, as ESC and coordinator of the Catalan regional network supporting researcher mobility, chairs these meetings and is responsible for writing the minutes. A maximum of six additional organisations can participate in the meetings.

Operation: Appointed representatives meet twice a year. However, additional meetings can be held if necessary to deal with specific situations.

Results:

  • The minutes of these meetings are made available to all the members of the Catalan regional network via extranet and are also disseminated through a mailing list of about 50 people;

  • lobbying actions: recommendations and reports are drawn up;

  • information on agreements reached;

  • other updated information;

  • the Handbook for Administrative Procedures* is validated.

* Handbook for Administrative Procedures: see Experience below.

In addition to these two joint working groups, a specific working group focusing on internal organisation has been set up within the Catalan regional EURAXESS network managed by the Talència ESC. It is open to all the LoCPs with the aim of promoting an exchange of best practices, knowledge and information on challenges and problems that both researchers and institutions hosting them are faced with. This group intends to find solutions and define a common strategy to approach the public administration and deal with other stakeholders involved in the R&D system.

10. A practical administrative procedure handbook

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

We publish a handbook based on the outcome of the consensus and collaboration of all the LoCPs in the Catalan regional EURAXESS network.

The main value of the handbook stems from the fact that it is periodically validated by the public administration.

Objectives:

  • to share the know-how of all the institutions in the regional EURAXESS network;

  • to create a single Handbook for Administrative Procedures with information about all the key concepts, for internal use by LoCP staff;

  • to optimize resources earmarked for its maintenance and updating;

  • to involve the administration in its validation;

  • to facilitate personnel training in hosting institutions dealing with researchers.

Operation:

  • When the working groups meet, a draft of the updated handbook is sent to the administration (both to the Government Sub-delegation and to the Labour Department). The administration then checks it and sends it back to the ESC once it has been validated and the information has been updated.

Results/Benefits:

  • the Handbook for Administrative Procedures is accessible to all the members of the Catalan regional EURAXESS network.

  • The publication includes all necessary information on procedures to follow, offices to contact and required documentation.

  • The information included in the handbook enables us to put together promotional materials aimed at researchers.

With this example, we emphasize the importance of reinforcing collaboration with the regional public administrations, as in Spain authorities are transferred in several areas, such as labour, immigration, etc. Involving them in developing a practical tool ensures that the information is updated and provides added visibility to the usefulness and benefits of the network.

During 2007 and 2008 Fundación Madri+d para el Conocimiento (ESC) launched a call supporting organisations to lead proposals in the context of FP7. Many Spanish organisations applied through the ESC, and several proposals were funded. One of these was the AMAROUT project (PEOPLE-COFUND, FP7) presented by the Madrid Institute for Advanced Studies (IMDEA).

IMDEA provides the new institutional framework established by the Government of the Region of Madrid to effectively combine and increase both public and private support for research of excellence in the region. IMDEA comprises a network of research institutes in areas of high economic impact, including energy, food sciences, materials, nanotechnology, networks, social sciences, software, and water.

AMAROUT Europe is a Marie Curie Action (PEOPLE-COFUND) aimed at fostering and consolidating the European Research Area by attracting top research talent to Europe and, in particular, to the region of Madrid, in Spain. AMAROUT contributes with IMDEA to turning Madrid into one of the top knowledge-generation regions in Europe. To accomplish this, over a four-year period (2009-2012), the AMAROUT programme will finance up to 132 researchers to join the IMDEA network of research institutes for one year (renewable up to twice).

AMAROUT fellows benefit from the rights provided by the Spanish social security system, including full health care coverage, state pension, unemployment compensation, and maternity/paternity leave.

In this example we show how EURAXESS enables ESCs to provide services to local organisations in their own regions, such as support for applying to FP7 programmes, and helps them establish relationships at a regional and local level that contribute to promoting mobility.

For more information, visit http://amarout.imdea.org

12. Building Europe from a regional government

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

Every European country in the EURAXESS network has a different political organisation. In Spain, local governments have transferred responsibilities in a variety of areas, such as education and research.

As an example, the Education Department (N-EURAXESS), the Spanish ESC appointed for the region of Navarra, is not a university or a research organisation, but a regional government service, an institution that has proven to be the most suitable organisation for assisting researchers due to its experience in the following fields:

  • coordination with other public institutions (local, national and international)

  • coordination with local universities, higher education institutes and research centres

  • grants offered to researchers (for the last 25 years)

  • signing of agreements with foreign higher education institutions

  • participation in several FP7s

  • programmes aiming at stimulating scientific vocations by sending researchers to primary and high schools.

In the year 2009, actions were pursued in the region of the Basque Country to attract, retain and encourage the mobility of Highly Qualified Personnel (HQP).

As part of the effort, Innobasque (ESC) launched activities and created tools to help increase the number of researchers and foreign HQP interested in coming to the Basque Country. Besides, another action planned was to facilitate the assessment of their level of satisfaction once they had begun working in the regional R&D system. This information could enable us to identify potential areas for improvement in the hosting services.

There were two specific tasks undertaken in 2009 that could be considered best practices:

1. A survey was conducted between Innobasque (ESC) and Bizkaia: Xede (LoCP).

This survey aimed at analysing the level of satisfaction of Foreign Highly Qualified Personnel (FHQP) hired in the Basque Country. It benefited from the support and collaboration of three regional authorities.

To achieve this goal, a preliminary study was carried out and the organisations that had hired FHQP during 2007-2009 were identified. Both qualitative and quantitative methods were used in interviews, focus groups and online surveys.

Two target groups where identified: Foreign Highly Qualified People (FHQP) and organisations hiring FHQP. The results of the preliminary study also provided the number of FHQP in the Basque Country (50 in 2007, 104 in 2008 and 132 in 2009).

Some of the results of the study showed that the demand for FHQP in the areas of social sciences and humanities is increasing, as is the need for this kind of hosting service among organisations. It also appeared that the profile of FHQP in the Basque Country was a 30-year-old professional at the beginning of his/her career and seeking prestigious projects and organisations.

2. A working group was created by Innobasque.

The main objective of this group was to identify tools for attracting researchers and HQP to the region. One of the suggestions made was to develop a mobility portal, ‘Basque Talent;’ this tool has already been implemented by the ESC. The portal aims to become a one-stop shop for promoting mobility-related activities in the Basque Country. All requests made by researchers will be dealt with by this tool.

These two examples of best practices show both the advantages of establishing a close relationship between ESCs and LoCPs, enabling them to carry out strategic activities from a regional perspective, and the benefits of using the framework of EURAXESS as a tool to provide information to the research community.

Google Analytics can tell you a lot about your visitors. One thing you can do to improve usability is to find out exactly what users visit on your website. Taking advantage of these findings can be very helpful: now you know what your users click on the site, what they find most interesting and what they do not visit at all.

Imagine that you have this great section that you have put so much effort into developing, but once you check your Google Analytics you see that it has not had many visits. Now you can try re-designing it; maybe having a menu item for this section was not a good idea, and making a banner on one side will get more attention.

2. A national portal within the broader EURAXESS context

Published: 10/05/2011 | Modified: 06/05/2014, 1:41 pm

Our organisation has long-standing experience in collaborating and participating in international programmes while supporting the internationalisation of Spanish science and technology.

The following two projects are related to science and researchers and have recently been linked to the EURAXESS project.

SINC: The Science Information and News Service (SINC), specialised in scientific content, is a nationwide public information platform established in 2007 that manages and produces science and technology news aimed at the media, the scientific community and the general public. It is the first Spanish national scientific news service. The information published by SINC reflects the research performed by Spanish researchers at public and private, national and international institutions.

REDIEX: The Network of Researchers Abroad (RedIEX) was a communication tool available to researchers working outside Spain. It was aimed at promoting the ties between Spanish researchers who worked in other countries and our science and technology system. It also provided information on employment and funding opportunities for researchers who wished to return to Spain. The network also gave researchers access to science policy news, job offers and information on the R&D&I grants offered by various programmes on a daily basis.

So as to reinforce the content of our national EURAXESS portal, REDIEX has been integrated within it, under the EURAXESS Links section (technical migration was completed in November 2010). Besides, a close connection has been established between the two projects mentioned above (and will of course be maintained), as all the researchers registered in REDIEX presently provide SINC with information about their current research activities, published papers etc., thus providing content for the platform and enhancing the findings and work carried out by Spanish researchers abroad.

By performing some internal restructuring of our national portal and connecting different efforts with the core activity of the organisation, we strive to find the best way to promote EURAXESS as a powerful platform catering to researchers’ needs.

3. Optimizing the portal for all major browsers

Published: 10/05/2011 | Modified: 06/05/2014, 1:41 pm

To make sure that your website will work and look the same way using all major browsers, you must follow the web standards. W3c develops protocols and guidelines that ensure long-term growth for the World Wide Web. You can validate all your html code with a w3c validator. It will identify what has to be changed for the site to be validated.

Following these rules will ensure that your website will look the same regardless of what browser you use.

4. The easiest way to manage your site: eZ Publish

Published: 10/05/2011 | Modified: 06/05/2014, 1:41 pm

eZ Publish is the content management system used in the EURAXESS Spain website.

This solution made it quite easy for our team to manage the website just using a web browser. There is no need for professional support every time you need to update or add new content. In addition, no http skills are required.

eZ Publish can be updated adding new features. For example, we added a new feature that automatically shows a message in the published website saying ‘Last Update mm/dd/yyyy’ every time a static page is updated.

When we need to update a text in Spanish, we have to update it in English, too. With eZ Publish, it is an easy process. You just click in the English button, write the text in English, and it is displayed in that section of the English page of EURAXESS Spain.

To run eZ Publish, you need an Apache web server, as it is written in PHP. The database can be MySQL, Microsoft SQL Server or Oracle.

It is important to have a backup team in charge of these technical issues in order to develop the new features you request or to solve any problems that come up.

5. How to reduce the ESCs’ efforts in the process of uploading statistics

Published: 10/05/2011 | Modified: 06/05/2014, 1:41 pm

Due to the different national network configurations, BHOs can sometimes be interested in collecting national EURAXESS statistics.

This is the case of FECYT, the BHO for Spain. FECYT usually asks for the same information that the ESCs provide to the European Commission every six months, with more specific details, basically in order to differentiate at a national level which data have been submitted by the ESCs and the LoCPs respectively.

At the last Spanish network coordination meeting at the end of 2009, FECYT announced the implementation of an online system for uploading both reports and statistics to the national EURAXESS portal.

This tool, available at www.euraxess.es/usuarios/acceso, saves the ESCs from duplicating work by having to submit the statistics twice and provides easier access to quantitative figures at a national level (most frequent queries from researchers, most active members, etc.)

1. A practical guide for EURAXESS Services Centres

Published: 09/05/2011 | Modified: 06/05/2014, 1:42 pm

RUVID is the ESC for the Valencia Region in Spain. In collaboration with the different mobility support services of the seven Valencian universities, RUVID offers information and advice to foreign researchers who wish to move to our region to develop their projects.

RUVID has developed some activities that could be considered examples of good practices:

  • Organising conferences on mobility opportunities for researchers. These aim at offering information to researchers about the mobility options as well as informing private companies about the public funds allocated to take on researchers. We organized a conference in each of the capitals of the region (Castellón, Valencia and Alicante), avoiding each university having to organize a specific one.

  • Designing and publishing a Practical guide for foreign researchers in the Valencia region to give to incoming researchers. The guide contains key information about the technology sector, life in the Valencia region, the health care system, the educational system, and so forth, both in Spanish and in English. The guide is available in printed format (by contacting RUVID) and can also be downloaded as a PDF file from our website, http://www.ruvid.org/guia_movilidad_in.php

  • Developing a website, http://www.ruvid.org/mobility, with information about mobility and a special section on grants and job offers in all universities in the Valencia region.

  • Designing and publishing a promotional leaflet that shows which mobility-related services are available in each of the Valencian universities. We use a table that provides researchers with quick and easy access to the information.

  • Publishing a monthly digital magazine, Inforuvid, that includes articles on mobility experiences written by Valencian researchers currently working in Europe and foreign researchers who are developing their projects at a University in the Valencia Region.

Example of the last Inforuvid magazine

Identifying the LoCPs working in mobility-related areas.

When RUVID became an ESC in November 2004, an important effort was made to identify these LoCPs. It was not easy, because the LoCPs in our region are very spaced out. Moreover, there is a large number of departments in each university, and every one of them is responsible for certain specific tasks (as seen in the table above). This is why coordination of their tasks is difficult. The services offered by each of them are specified in the promotional leaflet mentioned above (see table above) so as to clearly identify them.

Link “Are you coming?”



In the year 2009, actions were pursued in the region of the Basque Country to attract, retain and encourage the mobility of Highly Qualified Personnel (HQP).

As part of the effort, Innobasque (ESC) launched activities and created tools to help increase the number of researchers and foreign HQP interested in coming to the Basque Country. Besides, another action planned was to facilitate the assessment of their level of satisfaction once they had begun working in the regional R&D system. This information could enable us to identify potential areas for improvement in the hosting services.

There were two specific tasks undertaken in 2009 that could be considered best practices:

1. A survey was conducted between Innobasque (ESC) and Bizkaia: Xede (LoCP).

This survey aimed at analysing the level of satisfaction of Foreign Highly Qualified Personnel (FHQP) hired in the Basque Country. It benefited from the support and collaboration of three regional authorities.

To achieve this goal, a preliminary study was carried out and the organisations that had hired FHQP during 2007-2009 were identified. Both qualitative and quantitative methods were used in interviews, focus groups and online surveys.

Two target groups where identified: Foreign Highly Qualified People (FHQP) and organisations hiring FHQP. The results of the preliminary study also provided the number of FHQP in the Basque Country (50 in 2007, 104 in 2008 and 132 in 2009).

Some of the results of the study showed that the demand for FHQP in the areas of social sciences and humanities is increasing, as is the need for this kind of hosting service among organisations. It also appeared that the profile of FHQP in the Basque Country was a 30-year-old professional at the beginning of his/her career and seeking prestigious projects and organisations.

2. A working group was created by Innobasque.

The main objective of this group was to identify tools for attracting researchers and HQP to the region. One of the suggestions made was to develop a mobility portal, ‘Basque Talent;’ this tool has already been implemented by the ESC. The portal aims to become a one-stop shop for promoting mobility-related activities in the Basque Country. All requests made by researchers will be dealt with by this tool.

These two examples of best practices show both the advantages of establishing a close relationship between ESCs and LoCPs, enabling them to carry out strategic activities from a regional perspective, and the benefits of using the framework of EURAXESS as a tool to provide information to the research community.

Not Found

Sorry, but the requested resource was not found on this site.